A notice is a formal way to communicate a particular information to a large audience. It’s usually pinned in a familiar place where people can find and read them. Notice writing is one of the many activities you’ll encounter in your English school curriculum. It’s indeed fun, and once you get a hold of the notice format, you’ll do a great job with the writing.
You might expect a notice to write questions on different topics in your exams. If you have started to learn it and need guidance on how to write it, or if your exams are around the corner and you need to revise real quick, you’re at the right place.
In this blog, we’ll walk you through the detailed notice writing format, grade-wise samples, and bonus tips on the mistakes you should avoid while writing it. Does this sound exactly what you were looking for? Great, let’s start reading.
Notice Writing Format
This section will provide an overview of the notice writing format and a sample to help you better understand it.
1. Heading/Title: “NOTICE” should be written at the top center of the page/board.
2. Date: Mention the date of issuing the notice.
3. Re: A crisp subject about what the notice is about.
4. Body: Then, you need to write the main content of the notice and provide all necessary information, such as the event, date, time, venue and any particular instructions that the people must remember.
5. Signature: Finally, the person issuing the notice’s signature, name and designation comes.
Sample:
NOTICE
Date: 6th July 2024
Commencement of 1st Term Exam
This is to inform all students in classes 7 and 8 that the first-term examinations will commence on Monday, July 15th, 2024. The exams will be conducted in the respective classrooms. Students are required to report by 8:30 AM. Late arrivals will not be entertained. The class teachers will provide detailed schedules. Students must carry their ID cards to be permitted to sit for the exams.
For any queries, please contact the undersigned.
Rubina Smith
Principal
Tips for Notice Writing
If you’re wondering how to write a notice, keep in mind all the important pointers. These tips will come in handy.
1: Clear and Concise: Keep your notice brief and to the point. Include only the necessary information to avoid confusion among the audience.
2: Formal Tone: Notices are official documents, so you must use a formal tone. There is zero scope for slang and casual language.
3: Accurate Information: All details, such as date, time, venue, and purpose, are accurate and aligned. Incorrect information can lead to misunderstandings.
4: Title and Headings: Start with a clear title, such as “Notice,” followed by a specific subject to indicate the purpose of the notice.
5: Date: Mention the date of issuing the notice. It helps in maintaining a record.
6: Contact Information: Provide contact details of the authority for further inquiries.
7: Signature: End with the signature of the issuing authority to validate the notice.
These tips will help you write effective and professional notices and capture your examiner’s attention when they check your exam submissions.
Notice Writing Sample for Class 9
Here’s a sample notice writing for grade 9 students.
NOTICE
Re: Inter-School Chess Competition
Date: 7th July 2024
We are excited to announce an Inter-School Chess Competition at our school. All interested students from Class 9 are invited to participate.
Registration Details:
– Registration starts on 10th July 2024.
– The last date for registration is 17th July 2024.
– Registration forms are available at the Sports Section.
Competition Date:
The competition will occur on July 25, 2024, starting at 10:00 AM in the school auditorium. Students are asked to report by 9:30 AM.
Rules:
1. The competition is open to students from Class 9 only.
2. Each school can send a maximum of two participants.
3. Standard chess rules will apply.
4. Participants must bring their school ID cards. Failing to do so will lead to their exemption from the competition.
5. The use of any electronic devices is strictly prohibited.
For further details, contact the undersigned.
Issued by:
Sports Section Head
ABC School
Notice Writing Sample for Class 10
Here’s a sample notice writing for grade 10 students.
NOTICE
Re: Library Book Return and Clearance
Date: 7th July 2024
This is to inform all students of classes 8-10 that it is mandatory to return all borrowed library books and obtain clearance from the library to be eligible to sit for the upcoming annual examinations.
Details:
– All library books must be returned by 20th July 2024.
– Clearance forms are available at the library desk.
– Ensure that all overdue fines, if any, are settled.
Students who do not return their books and obtain clearance will not be permitted to sit for the annual examinations.
Please treat this notice with utmost importance and complete the required formalities within the given time.
For any queries, contact the library staff during school hours.
Issued by:
Library In-charge
ABC School
Notice Writing Sample for Class 11
NOTICE
Dated 8th July 2024
Re: Declaration of Annual Results
It is hereby informed to all tr students of class 11 that their annual exam results will be declared on 17th July 2024 at 10:00 AM. The marksheet distribution will commence at 11:00 AM.
All the students are asked to collect their report cards in due time. Students must carry their ID card on the said date to be permitted to enter the premises.
Commencement dates for new sessions and the book distribution schedule will be informed promptly.
For any further queries, the students are asked to contact the office.
Issued by
Rubina Smith, Principal
ABC School
Notice Writing Sample for Class 12
Here’s a sample notice writing for grade 12 students.
NOTICE
Dated 10th July 2024
Re: One-day Excursion to Ibiza Resort
It is hereby informed to all the students of class 12 that a one-day excursion is organised on 20th July 2024 at the Ibiza Resort, Behala. Interested students can collect the form from the office and return it with the guardian’s signature and the requisite sum.
The cost is INR 500/student. Four air-conditioned Volvo buses will transport students. Breakfast, hot lunch, and evening snacks will be provided. The bus arrives at 9 AM and returns to school by 6:30 PM.
All the students are asked to report to their respective classrooms by 8:00 AM.
For further inquiries, contact the office.
Issued by
Rubina Smith, Principal
ABC School
Common Mistakes to Avoid in Notice Writing
After the above samples of notice writing, you must have clarity about how to write it. Here are some common mistakes that you should avoid.
1: Lack of Purpose: The purpose of the notice must be clear and there’s no scope for vague language.
2: Missing Details: Ensure you have put the essential details in the notice, or it will cause miscommunication.
3: Not Keeping it Concise: The notice must be crisp and to the point. Don’t bombard it with unnecessary words.
4: Grammatical Errors: Proofread it after writing for spelling and grammar issues. Mistakes like these can kill the flow.
5: Improper Information: All the information must be correct and align with each other. Any exception will hamper the purpose.
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Wrapping Up
With that, we conclude our discussion on notice writing. It might seem a bit tricky initially, but once you have a hold of it, you can do a great job.
Take a few exercises and write them down for practice. Then, get them checked by your teacher. This will help you have a strong foundation before the exams, and you can ace the questions in the showdown!
So, are you starting your practice today?
FAQs on Notice Writing
Q1. What is Notice Writing?
Ans. Notice writing is a formal means to communicate information to a large audience. It’s usually an announcement.
Q2. How can I write a notice?
Ans. Writing a notice requires you to stay crisp and to the point and only include relevant information. Don’t make it wordy; otherwise, it will lack the required flow.
Q3. Can I use informal language in notice writing?
Ans. No, the use of informal language is strictly prohibited in notice writing. You only have to use the formal mode of communication.
Q4. What are some notice writing topics?
Ans – Some commonly asked notice writing questions in exams include writing a notice informing about an examination, a notice to inform about a competition, a notice regarding the launch of a mid-day meal, etc.
