Message Writing in English: Format, Samples & Expert Tips

Message Writing

The message is information you must convey to a person when you can’t communicate with them directly. Message writing is one of the essential course contents that you learn in your school grammar curriculum. Writing a message requires you to follow a specific format. 

It must include the date, time, name of the receiver and the intended message in crisp. Many students find it challenging to grasp the technique of writing a concise message and get a good score in the section. If you’re one of them looking for a comprehensive guide on message writing in English, you’re at the right place. 

In this blog, we will explain the detailed techniques for writing a message that adheres to grammatical requirements and provide grade-wise examples for ease of understanding. 

Sounds interesting? Awesome! Let’s start with it.

Message Writing

Message Writing Format

A clear and organized message-writing format is essential to following the basic rules and making your message technically correct. 

We have broken down the detailed format into parts with a suitable example for your understanding. 

  • Heading

Date: Write the date at the top left corner. Format: DD/MM/YYYY.

Time: Write the time below the date. Format: HH: MM AM/PM.

  • Salutation

Start with a greeting, “Hi [Recipient’s Name],.”

  • Body

Introduction: Start by saying why you are writing the message.

Main Content: Provide more details about the reason for your message.

Conclusion: Mention what you need from the recipient or what they should do next.

Closing: End politely, like “Thanks” or “Best,”

Write your name below the closing.


Date: 21/05/2024

Time: 10:00 AM

Hi Richa,

I went to your home after school today, but you were absent. Your mother told me you were at your dance practice. 

I wanted to remind you about our upcoming Paper Presentation in Social Science for Mrs Green’s class next week. We must keep certain things handy and be prepared for cross-questions from the teacher or the audience. 

I was thinking of meeting at the library tomorrow at 10 a.m. to discuss this project further. Please call me when you’re back so we can discuss this further. 



Message Writing for Class 6 Examples 

In the section below, we have included two illustrative examples of message writing for class 6 that you can refer to for your school tasks. 

Example 1

Date: 21/05/2024  

Time: 10:00 AM

Hi Sarah,

I tried calling you but it didn’t connect. Do you remember we have an important Maths exam coming up this Friday? The teacher said we need to be prepared with the complete exercises of chapters 7 and 8.

I thought it would be good for us to study in groups before the exams. You are great at Geometry, so maybe you could help me out. Plus, the practice can benefit both of us. How about meeting at my house tomorrow after school?

I’ll be ready with my geometry kit. Please call me as soon as you see the message so we can discuss how to proceed further. 

Also, let me know if after school works for you or if you’d be okay with meeting during lunch break. 



Example 2

Date: 21/05/2024  

Time: 2:00 PM

Hi David,

You didn’t come to school today, so I didn’t have the chance to talk to you. I just wanted to remind you about our basketball practice this weekend. 

I have also informed Taylor, Mark and Robin about it and they’ll reach Central Park Field by 5 p.m. on Saturday. This practice is going to be crucial for us, given the upcoming school tournament next month. 

Please call or text me after you receive this message and we can discuss a few more things about what we will need that day. Don’t forget to carry Glucose water, as the sun is too bright these days. 

See you soon, my friend. 



Message Writing for Class 7 Examples 

The below section has two demonstrative examples of message writing for class 7. You can refer to it while completing your school assignment. 

Example 1

Date: 21/05/2024  

Time: 10:00 AM

Hi Maya,

We didn’t have a chance to talk well today at school, so I’m writing this message. I hope you remember about our upcoming dance practice session this Sunday.

The school basketball tournament is just a week away, and now it’s time for the cheerleading team to gear up enthusiastically. I have talked with Sarah, Marina, Rubina, and Sushi, too, and they will be at the rehearsal spot by noon that day. 

Please let me know if the time and place work for you and we can discuss this further. I’m looking forward to seeing some of your amazing moves and I’m sure we will rock it this time, too. 

See you soon!



Example 2

Date: 21/05/2024  

Time: 2:00 PM

Hi Jake,

I tried calling you, but it didn’t connect. I hope you remember the family outing we are having this weekend at the museum.

I have a request. My camera has suddenly stopped operating and arranging a new one in the next three days is impossible. Would you mind if I borrowed yours? I don’t want to miss out on capturing the marvellous historical aesthetics in the museum. 

I’m looking forward to it. I’m sure both our families will have a great time. Can you let me borrow your camera for the day? 

Give me a call after you have my message. I’m very excited about the weekend and you? 



Message Writing for Class 8 Examples 

In the section below, we have included two comprehensive examples of message writing for class 8. You can check them out to better clarify how message writing is formatted. 

Example 1

Date: 21/05/2024  

Time: 3:00 PM

Hi Emma,

I went to your house this evening, but Mrs Katie told me you were not home. I went to return the Grammar book that you lent me for my exams. 

I have kept it on your study table. Thank you for helping me out when I needed it. The exercises and practice sets in the book gave me confidence before the exams. Now, I’m looking forward to some fantastic marks! 

The treat is on me for the next day we meet. When you return home, please call or text me to let me know you have received the book. 



Example 2

Date: 21/05/2024  

Time: 4:00 PM

Hi Jack,

Your uncle told me that you have a fever and missed school today. 

The weather has been fluctuating lately, which could be a reason for your sickness. Please get well soon. I’m reminding you about the English homework that’s due tomorrow to Mrs. Paul. 

If you cannot make it to school in such conditions, I can submit your file on your behalf and let our teacher know about the situation. Please let me know if that’s okay with you or if you’d like me to add extra notes to the teacher. 



Message Writing for Class 9 Examples 

In this section, you can check out some examples of message writing for class 9

Example 1

Date: 21/05/2024  

Time: 3:00 PM

Hi Rachel,

I tried to call you, but it said you were out of network. I wanted to thank you for the ice cream treat today. It was marvellous. 

I chatted with Susan and Kritiand they said the same thing. It’s one of the best ice cream parlours we have ever been to. The vanilla cup with chocolate sauce was on a different level. 

We also took some great pictures. Please call me when you’re free to discuss our wonderful day. Thanks again for the treat! 



Example 2

Date: 21/05/2024  

Time: 4:00 PM

Hi Max,

I tried calling you earlier, but I couldn’t reach you. I wanted to remind you about our group study session for next week’s Environmental Science exam. 

I have also informed Rachel, Taylor, Mark and Zubeen. As planned, we shall meet at the library tomorrow at 11 a.m. Please don’t forget to bring your class notes and all the textbooks. References will make it easier for us. 

I was thinking we should solve some of the CBSE previous year papers and practice sets. This would give us an understanding of the question set. 

What do you think? Please reply to me as soon as you get this message. 



Message Writing for Class 10 Examples

The section below is dedicated to message writing for class 10 examples. You can check this out for reference or help with school homework. 

Example 1: 

Date: 21/05/2024  

Time: 3:00 PM

Hi Priya,

I visited your home this morning, but your mother told me you were out for yoga classes. 

I wanted your help with something. I have a project on social science coming up next week. Can I borrow your reference book for three days? It will help me prepare my project and give a great presentation. 

Please reply to me as soon as you receive my message and let me know if I can borrow it. If yes, we can meet at school tomorrow during our scheduled class times and I’ll take it from you. 



 Example 2: 

Date: 21/05/2024  

Time: 4:00 PM

Hi Katie,

I went to your home this evening to return the dress you let me borrow for the party. Mrs Jeans told me you were not home, so I kept the neatly packed dress in your bedroom. 

Thank you for letting me wear that. I got plenty of compliments and felt good wearing it at the party. 

When you get back and receive my message, kindly acknowledge and give me a confirmation regarding the package. 

See you at our computer class tomorrow. 



Message Writing in English Expert Tips and Rules

Message Writing Format

With the above-mentioned message writing examples, we hope you have better clarity on how to write a message. 

This section includes important message-writing tips and rules to help you craft the message effectively and stand out. 

Check this out here. 

Message Writing Expert Tips 

1. Clarity: Ensure your message is clear and easy for classmates or teachers to understand.

2. Purposeful: Clearly state the purpose of your message, whether it’s a request, announcement or information sharing.

3. Audience Focus: Craft your message to your classmates or teacher’s level of understanding and familiarity with the topic.

4. Tone and Style: Consider the message’s formal or informal nature and use a respectful and appropriate tone.

5. Grammar and Spelling: Check your message for grammar, punctuation and spelling errors before sending it.

6. Call to Action: If your message requires a response or action, clearly state what is expected from the recipient.

7. Proofreading: Always proofread your message before sending it to ensure it is well-written and error-free.

Checkout: English Tense Chart

Message Writing Rules 

1. Be Polite: Use polite language and manners to address the recipient respectfully.

2. Brevity: Keep your message concise and focused to avoid unnecessary details.

3. Clarity: Ensure your message is clear and easily understood by your classmates or teachers or to whomever you’re writing it. 

4. Relevance: Stay on topic and include only information relevant to the message’s purpose.

5. Format: Use a simple and organized format, with proper greetings, body and closing, as discussed above. 

message writing in english

Wrapping Up

With that, we discuss the essentials of message writing for school students. We hope the guide will give you a comprehensive idea about the different message-writing questions and how to craft them adhering to the grammatical rules and technical aspects. 

Once learned, message writing is one of the most fun topics to work on and it’s important for scoring in exams. You must follow the format in detail and stick to the point to make it engaging and relevant. Practise at least two to three exercises daily and you’ll find yourself in a much better position soon. 

So what are you waiting for? Go start your practice now! 


Q1. What is a message?

Ans – A message is a written communication used to convey information or instructions. Writing them clearly is important so the recipient understands what is being communicated.

Q2. How should I start and end a message?

Ans – Start with a greeting, like “Dear” or “Hello,” and end with a closing, such as “Sincerely” or “Best regards,” followed by your name.

Q3. What are some examples of messages I might need to write in school?

Ans – Examples include writing to a teacher about an absence, inviting friends to a birthday party or asking for information about a school event.

Q4. How can I make sure my message is easy to understand?

Ans – Use simple language, organise your thoughts clearly and check for spelling and grammar mistakes.

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