Bonafide Certificate: Format, Samples and Application

Bonafide Certificate

A bonafide certificate is an official document issued by an institution, such as a school, college, or company, to verify that an individual is a legitimate member of that organisation. This certificate is important because it proves an individual’s association with the institution, facilitating various formal and legal processes such as visa applications, internships, bank loans, and scholarships.

If you plan to switch companies, apply for a visa, or get into college, you must understand about bonafide certificates. This blog will cover everything you need to know about them, including the different types, formats, and some sample certificates.

Bonafide Certificate

What are the different types of Bonafide Certificate?

‘Bonafide’ comes from a Latin word meaning ‘in good faith.’ It’s a formal certificate you might come across during various documentation processes. Now that you know its meaning, let’s understand what the different types of bonafide certificates are:

Student Bonafide Certificate

A student’s bonafide certificate is issued by students to verify their enrollment in an educational institution. It is used for visa applications, internships, educational loans, and travel concessions. A bonafide certificate includes student details such as roll numbers, names, and the length of the course. An institute or university can also issue this certificate to part-time students or off-campus university students enrolled in a work/study programme.

Employees Bonafide Certificate

An employee bonafide certificate is issued to employees to verify their association with a company. It is used for work visa applications, bank loans, professional registrations, and housing rentals. Here are the types of bonafide certificates issued based on their period of use:

Temporary Bonafide Certificate

A temporary bonafide certificate is issued for short-term needs, such as temporary visa applications, workshops, and short-term jobs. It is valid for a limited period and serves immediate requirements. Temporary bonafide certificates are issued for up to six months and can be renewed once they expire.

Permanent Bonafide Certificate

A permanent bonafide certificate is issued for long-term needs, like an academic course, a job, permanent residency applications or long-term loans. It has longer validity and is used for more enduring purposes.

Checkout: Transfer Certificate Format and Samples

What Are the Uses of Bonafide Certificates?

Bonafide certificates serve a variety of purposes depending on the scenario they are presented in. Here is a list of purposes that are fulfilled by each type:

Use of Temporary Bonafide Certificate

  1. Short-term visa applications
  2. Participation in workshops and seminars
  3. Temporary job verifications
  4. Short-term housing rentals
  5. Immediate travel concessions

Use of Permanent Bonafide Certificate

  1. Permanent residency applications
  2. Long-term bank loan applications
  3. Permanent job applications
  4. Long-term housing rentals
  5. Professional body registrations

Use of Students Bonafide Certificate

  1. Student visa applications
  2. Internship applications
  3. Educational loan applications
  4. Travel concessions
  5. Scholarship applications

Uses of Employee Bonafide Certificate

  1. Work visa applications
  2. Bank loan applications
  3. Professional registrations
  4. Housing rental verifications
  5. Proof for official travel and business purposes

What is the Format for Bonafide Certificate?

The format of a bonafide certificate can vary slightly depending on the issuing institution. However, it typically includes the following elements:

  1. Institution’s letterhead: Includes the name, logo, and address of the issuing institution.
  2. Date of issue: The date on which the certificate is issued.
  3. Certificate number: A unique number for tracking purposes, in most cases.
  4. Student/employee details: Name, roll number or employee ID, course or designation, and duration of association.
  5. Purpose of the certificate: The main body consists of a declaration and the reason why the certificate is being issued.
  6. Signature and seal: The signature of the authorised person issuing it along with the institution’s seal.

Bonafide Certificate: Sample Applications

To make things more simplified for you here is a template designed for various case scenarios that you can use as a reference for your personalised bonafide certificate: 

Bonafide Certificate for School Students

Bonafide Certificate Format

[School’s letterhead]

Date: [DD/MM/YYYY]

Certificate number: [unique number]

This is to certify that [student’s name], roll number [roll number], is a bonafide student of [school’s name], studying in [grade/class]. This certificate is issued for [reason].

[School’s seal]

Bonafide Certificate for College Students

[College’s letterhead]

Date: [DD/MM/YYYY]

Certificate number: [unique number]

This is to certify that [student’s name], roll number [roll number], is a bonafide student of [course name], [year/ semester] at [college’s name]. This certificate is issued for [reason].

[College’s seal]

Bonafide Certificate for Employees

[Company’s letterhead]

Date: [DD/MM/YYYY]

Certificate number: [Unique Number]

This is to certify that [employee’s name], employee ID [employee ID], is a bonafide employee of [company’s name], working as [designation] since [date of joining]. This certificate is issued for [reason].

[Company’s seal]

Bonafide Certificate: Purpose

A bonafide certificate serves as a crucial document in various legal and formal procedures. Here’s why it’s important:

  • Proof of enrollment or employment: It acts as official confirmation that an individual is affiliated with an institution, verifying their status as a student or employee.
  • Visa applications: Many embassies mandate a bonafide certificate as part of the documentation needed for processing student or work visas. It validates the purpose and duration of the stay.
  • Internships and training: Companies often require a bonafide certificate from interns or trainees to verify their work and participation in internship/educational programmes.
  • Bank loans: Financial institutions commonly request a bonafide certificate to facilitate the processing of education loans or personal loans. It assures the lender of the borrower’s academic or employment status.
  • Concessions and scholarships: Educational institutions issue bonafide certificates to students, enabling them to avail of concessions on travel, educational expenses, or scholarships. This certificate acts as evidence of the student’s enrollment and eligibility criteria.
Bonafide Certificate Samples


Bonafide certificates play a vital role in various aspects of life, from education and employment to travel and residence. Understanding the different types, uses, and application processes can help individuals obtain these certificates efficiently. By following the guidelines and formats provided, one can ensure their applications are processed smoothly. 

FAQs on Bonafide Certificate

Q1. How to write an application for a bonafide certificate?

Ans – Here is a step-by-step to-do list to ease your application process:
1. Identify the type of bonafide certificate you need.
2. Collect the necessary documents that will be required. Refer to the list given below. 
3. Apply to the relevant authority (school, employer, local government).
4. Await processing and issuance.

The required documents for this generally are: 
1. Identity proof
2. Application form
3. Purpose of the certificate
4. Additional documents as required by the issuing authority

Q2. How to fill bonafide certificate?

Ans – To fill out a bonafide certificate, include the student’s details, and institution information, specify the purpose (e.g., visa application, loan processing), duration of validity, and obtain the signature and stamp of an authorised institution official for authentication.

Q3. What is the validity of a bonafide certificate?

Ans – The validity of a bonafide certificate usually depends on the issuing institution. Generally, it is valid for six months to one year from the date of issue.

Q4. How long does it take to get a bonafide certificate?

Ans – The time frame for issuing a bonafide certificate depends on the issuing institution. It can take anywhere from a few days to a couple of weeks. Hence, it is recommended to apply well in advance for it.

Q5. Is there any fee for obtaining a bonafide certificate?

Ans – Some institutions may charge a nominal fee for issuing a bonafide certificate, while others may provide it free of charge. Check with your institution’s administrative office for details.

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