What Are Controlling ?
Controlling involves comparison of actual performance with the planned performance.
Importance of Controlling
- Accomplishing organisational goals
- Judging accuracy of standards
- Making efficient use of resources
- Improving employee motivation
- Ensuring order and discipline
- Facilitating coordination in action
Limitations of Controlling
- Difficulty in setting quantitative standards
- Little control on external factors
- Resistance from employees
- Costly Affair
Relationship Between Planning And Controlling
Planning and controlling are two sides of coin. Planning is clearly a prerequisite for controlling. Controlling cannot be accomplished without planning.
Setting Performance Standards
The Standards are being set against which actual performance would be measured.
Measurement of Actual Performance
After defining the standards, the actual performance is measured.
Comparing Actual Performance with Standards
After measuring actual performance, the actual performance is compared with the standard performance The comparison will reveal the deviation between actual and desired results.
Some deviation in performance is being expected in all activities while comparing actual with standard performance.
- Critical Point Control
Control should focus on key result areas (KRAs) which are critical to the success of an organisation. These KRAs are set as the critical points.
- Management by Exception
It is also called control by exception. According to this, only significant deviations which go beyond the permissible limit should be brought to the notice of anagement.
Taking Corrective Action
When the deviations are within acceptable limits, in that case no corrective action is required. If, the deviations go beyond the acceptable range, especially in the important areas, it demands immediate managerial attention.
Techniques Of Managerial Control
Those techniques which have been used by the companies for a long time now. Traditional techniques includes:
• Personal observation
• Statistical reports
• Breakeven analysis
• Budgetary control
Those techniques which are of recent origin and are comparatively new in management. It includes:
• Return on investment
• Ratio analysis
• Responsibility accounting
• Management audit
• PERT and CPM
• Management information system